MGCCC Department Home Page Guidelines

The MGCCC Web site is an official publication of MGCCC. All pages, including department home pages, are also official publications of the college. Therefore, these pages should promote and represent the college, its programs and its employees in a professional, informative and positive light. They are also required to carry out official college business in support of the college mission. This procedure sets minimum standards for all departments to follow when developing a department home page.

The following guidelines will change as technology and the college change. Although the Web site, including department home pages, are guided by the Institutional Relations office, it is the responsibility of all MGCCC employees to ensure that the site promotes a quality image of MGCCC and that all Web page guidelines are followed.

Guidelines

The following guidelines must be followed before an MGCCC department home page can reside on the college server.

  1. TRAINING
    All persons creating department home pages must have completed the college's Internet training and be familiar withthe college's Internet Acceptable Use Policy statement and completed the Request for Official Department/Program Home Page standardized form.
  2. SUBMISSION & APPROVAL
    The Webmaster must approve all home pages.
     
    • First, department chairs or individual instructors or staff members must submit their pages to their specific dean or supervisor.
    • After approval, the department person responsible for maintaining the site must submit the information to the Webmaster, who will then review the web site for approval. If there are concerns about a specific page or if guideline criteria are not met, the Webmaster will contact the department and ask that all changes be made before the page can reside on the server.

      All pages added to the site must follow publication standards set by the Institutional Relations office, since Web pages are considered official college publications.

  3. REQUIRED INFORMATION
    Links
    • Department home pages must include a variety of links to other pages providing information about the specific program or department (examples below):
      • About (department name)
      • How to contact (including phone numbers, fax numbers, e-mail addresses)
      • Welcome message
      • Links to the Application for Admission, the Information Request Card and the official college home page (http://www.mgccc.edu). These are required for all pages. These links are recommended for all pages within department sites, but are not required.
      • Staff directory (optional)
      • Frequently Asked Questions (optional)
      • Course homework and semester schedule (optional)
      • Class presentations (optional. Example: PowerPoint, etc.).

      Instructors may opt to password protect pages which include homework assignments, schedules and class presentations. Contact the Webmaster for password protection.

  4. OFFICIAL ELEMENTS
    Logo
    • The college logo is REQUIRED to be on the introductory page of all department and program home pages.
      Individuals may also opt to include the logo on ALL pages of their site. The logo can be copied from the official site, or the designer can use

      <IMG SRC="http://www.mgccc.edu/logo22.gif">

       within his or her HTML document.
  5. All information on department pages must be active. No "under construction" information, links or icons will be accepted.
  6. Keep sites relatively small. Three or four pages are an acceptable minimum. If there is any concern about the overall size of the site, the Webmaster will contact the page's creator.
  7. Copyright laws apply to electronic publishing, as well as print publishing. MGCCC Web page creators must have permission to publish text, photographs or graphics if they are not the creator or author. Always get an official MGCCC Model Release Form signed by people you use in your site's photographs. These forms are available through the Institutional Relations office.
  8. Links to such sites as personal businesses and other sites not dealing with the department's area are PROHIBITED. Home pages residing on the MGCCC server will not promote or advertise any commercial ventures. If a department or program wants to add a company logo and/or link to its page, that company MUST be a partner or co-sponsor with the college or the program. Again, this is for educational purposes only and must be beneficial to MGCCC students.
  9. Information about admissions, financial aid, scholarships and other general college areas is available on the college's site, as are the Application for Admission and the Information Request Card. Since this information is currently part of the site's core pages, department Web page creators should not duplicate this information. Instead, creators should add links to these areas on their respective pages.

Web Page Management

  • The Institutional Relations office is responsible for developing and maintaining the MGCCC site and its core pages, including class schedules, general college information and other areas. Institutional Relations will manage the organization, procedures and appearance of the MGCCC site, including all pages directly linked from the introductory page, and though indirectly, all other official MGCCC pages.
  • Once department pages are approved, the Webmaster will create links to the pages from the MGCCC site and its core pages.
  • The college reserves the right to remove any information or links to information published through the campus network that violate the guidelines set forth through this procedure.
  • Departments that create their own pages are responsible for creating and maintaining their respective pages. Page creators will keep all information current, and pages must be reviewed and updated at least once each semester. The Webmaster will review all department pages periodically, ensuring that information is current and that the pages are following the guidelines as stated in this document. Any departments that are not in compliance with the above criteria will be at risk of having their sites disabled until such time as they are able to properly update their site.

MGCCC Internet Disclaimer

Mississippi Gulf Coast Community College is not responsible for any information or material located at other sites. There are links from the official MGCCC site to outside sites, such as WLOX-TV, The Sun Herald and other sites considered useful and educational to MGCCC employees, students and community residents. Once users leave the MGCCC site, however, the college cannot control the information they access.

Content of the MGCCC site is maintained by the Institutional Relations department, which strives to provide current and accurate information to site visitors. The MGCCC server, the college Web site and the World Wide Web are constantly evolving. The college cannot guarantee the availability, currency or accuracy of documents accessed through the MGCCC server. However, if misleading, inappropriate or incorrect information is found on the college site, the Institutional Relations department should be contacted. Every effort will be made to correct or delete the information as quickly as possible.

Any questions about the MGCCC site should be addressed to the Institutional Relations department.

E-mail the college webmaster at keith.lee@mgccc.edu.

Procedure revised: June 15, 2005


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