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COLLECTION DEVELOPMENT GUIDELINES
I. INTRODUCTION
The collection development guidelines for Media Services of the Mississippi Gulf Coast Community College are designed for use as a planning tool and as a means of sharing its collection goals and policies. The guidelines reflect that Media Services hopes to maximize its effectiveness by establishing goals and priorities along with the proper procedures to implement them. As a planning tool, these guidelines provide campus decision-makers with information necessary for allocating funds for Media Services materials and better comprehending its selection process. As a communications tool, they establish priorities in the selection of material for Media Services. While they may be specific in certain areas, they will be interpreted as broadly as situations demand.
II. OBJECTIVES
The primary goal of Media Services is the support of the academic programs, vocational programs, technical programs, and other curricula of the Mississippi Gulf Coast Community College. This is achieved through a planned, systematic acquisition program of nonprint information resources. In addition to these programs, Media Services also provides support to: goals and objectives established by the college and any new teaching methods created by the faculty.
III. INTENT AND SCOPE OF THE COLLECTION
A. Media Services is established to support the faculty's instructional programs. In doing this, it serves instructors who have a wide rage of interests, needs, and time demands. To fulfill each individual, Media Services attempts to provide a collection of video recordings, audiovisuals, and other nonprint materials which cover major subjects relevant to the college curricula.
B. The Media Services collection consists of materials that support classroom instructional needs and widen the boundaries of students' intellectual thinking. The collection includes materials of a professional nature which aid the faculty in their teaching programs and assist in their understanding of technical literature. Part of the collection includes representative works in various fields of knowledge which may not be a specific part of the curriculum.
C. The audience for the video and audio collection is the community college student who is completing a diverse range of programs and courses. As a consequence, the materials selected will be at an appropriate level for these students. Most of the materials will be at the collegiate level with some high school level materials also being used. While the prime audience is the community college student, the faculty's needs must be met. It is the faculty member who will determine the most appropriate materials for the students.
IV. RESPONSIBILITY FOR COLLECTION MANAGEMENT
A. The responsibility for collection management of Media Services rests with the Director of Media Services. The Director keeps informed of curriculum development and the course needs of the faculty by serving on each campus's Learning Resources Center Committee and through direct contact with the faculty. By using these pieces of information and contacts, the Media Director will select and purchase media resource materials.
B. The faculty members of the campuses are encouraged and expected to participate in Media Services collection management program by recommending videos or other audiovisuals materials which will support and enhance their instruction. In addition, they are encouraged to suggest videos and other audiovisual materials that will keep the collection current and up-to-date. Recommendations from other college staff members and students are also given consideration.
V. SELECTION OF GENERAL MATERIALS
Media Services recognizes that the modern audiovisual center continuously evolves because of technological advances. For example we no longer collect Beta videos, U-Matic videos, or 35-mm filmstrips. At the present time we collect 1/2" VHS videocassettes and audio CDs, and DVDs. In the midst of any electronic change, it is felt that learning best occurs when all types of media are used. All potential resources will be considered for acquisition into an organized and balanced collection. The selection of materials is a continuous process affected by changing curriculum content and the availability of new materials. The faculty is encouraged to recommend materials they consider worthy to be added. The general policies for selection apply to all types of materials being considered for acquisition by Media Services.
A. General Criteria
1. Relevancy to the curriculum program.
2. Strength of present holdings in the same or similar subject area.
3. Availability of materials on the subject at other campuses.
4. Audience level specified.
5. Currency of material.
6. Lasting value of the material.
7. Cost.
8. Specific use of the item, i.e., instructional, professional, or recreational.
9. Reputation of the distributor.
B. Collection Levels
Collection levels are available through analysis of the Sirsi database. All Library of Congress classification areas are analyzed each year to insure levels are maintained according to curriculum needs.
C. Interlibrary Loans (ILL)
Before using the Interlibrary Loan process with other libraries, we seek to obtain needed audiovisual materials from the campuses at Jackson County, Jefferson Davis, and Perkinston. By using the OPAC terminal and accessing the Sirsi database, the audiovisual holdings of each campus can be viewed and the needed material found. Subjects or titles which are frequently borrowed are given priority for further evaluation and possible acquisition by Media Services.
VI. GUIDELINES FOR SELECTION OF SPECIFIC MATERIALS
A. Computer Software and CD-ROMs
In the ever-changing technological world, computers provide the most impact. To prepare our students, Media Services will assist in providing a variety of computer software and programs for use in our Learning Lab. In addition, Media Services will acquire informational programs in formats which are conducive to student use and can be made available in the Learning Lab. These new learning programs will be purchased with budgetary considerations considered.
B. Audio Cassette Tapes
Audiocassettes and CDs will be collected as needed. For example, poetry being read aloud by the poet; an interview with the actual author; foreign language instruction; music instruction; or "books on tape."
C. Foreign Language Videos
In general, foreign language videos are collected only in support of the foreign language curriculum. Occasionally, a foreign language edition may be purchased when the instructor needs it or when English translations are inadequate or unavailable.
D. Multiple Copies
Media Services will purchase multiple copies of a title from the licensed distributor if heavy and continued use are shown. Because of adherence to copyright laws, Media Services will not make any extra copies for instructors, staff, or students.
E. Departmental Audiovisual Orders
Media Services will expend its funds only for audiovisual materials that will be cataloged in the Sirsi automated system and to which all other departments will have access for usage. Individual department may purchase their own audiovisual material with Media Services providing assistance as to distributors and possible vendors to use.
F. Gifts
Gifts of audiovisual materials are encouraged and will be accepted as long as there are no conditions attached to the acceptance and subsequent disposition. Only those materials which are in good physical condition, are legal copies, and conform to our collection development policies will be accepted. Any appraisal of these materials for income tax purposes will be the responsibility of the donor.
VII. MAINTENANCE OF THE COLLECTION
A. Weeding
An essential element of collection maintenance is the systematic and periodic weeding of all audiovisual materials from the collection. The weeding process is an integral part of collection maintenance. Materials are withdrawn from Media Services to maintain a current, active, and useful collection. In addition, the shortage of space may necessitate the withdrawal of materials from the collection. Faculty members are strongly encouraged to assist in spotting outdated or inaccurate materials in their areas of expertise.
B. Withdrawal of Audiovisual Materials
The following criteria will be considered when evaluating items for withdrawal:
1. Faculty criticisms of material.
2. Inaccurate content.
3. Lack of usage by faculty and students.
4. Outdated technology. (For example, Beta formats being replaced by VHS.)
5. Outdated information.
6. Materials damaged beyond repair.
7. Lack of compatibility with available equipment.
8. Conflict with licensing or copyright laws.
C. Replacement of Lost, Stolen, or Damaged Audiovisual Materials
Media Services will not routinely replace audiovisual materials that are lost, stolen, or damaged. Replacement will be considered on a title-by-title basis using the following rationale:
1. Importance of the item to the collection.
2. Number of audiovisual materials in the similar subject area.
3. Demand for the specific title or subject.
4. Availability of funds.
5. Availability of the title from vendors and distributors.
6. Availability of a loan from other campuses.
VIII. REVIEW OF THE COLLECTION DEVELOPMENT GUIDELINES
The present Collection Development Guidelines were adopted by the Media Services Directors of each campus in June 1999. The last revew and changes were made June 2006. This document will be reviewed periodically and revised as necessary.
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This page is maintained by nancy.wilcox @mgccc.cc.ms.us and has been approved by the Institutional Relations Department. Last Modified :June 21, 2006
Copyright © 1999, Mississippi Gulf Coast Community College